Outreach and Membership Coordinator- Woodstock, NY

Organization: Woodstock Land Conservancy

Job Title:Outreach and Membership Coordinator

Location: Woodstock, NY

Hours and Compensation: 20-30 hrs/wk, $16-$19/hr

Position Dates (if applicable): ongoing

Application Deadline: April 20

Posted on: April 6

Organization Overview

The Woodstock Land Conservancy is a non-profit organization committed to the protection and preservation of the open lands, forests, wetlands, scenic areas, and historic sites in Woodstock and surrounding parts of the Eastern Catskills.

Description

The Outreach and Membership Coordinator is responsible for organizing and implementing outreach events, advancing WLC’s membership development, maintaining and managing WLC’s donor database, preparing and disseminating communications (including a website) recruiting and managing volunteers, and assisting the Executive Director (ED) in organizational administration. Specific job responsibilities are described under “Duties” below.
The Membership and Office Coordinator will incorporate the practice and promotion of WLC’s core values, which include respect, teamwork, flexibility, accountability, problem solving, a “can do” attitude, commitment to community, and professionalism. This is a ½ time (20 hours per week) position hired by and directly accountable to the ED.

Home-based office in the Woodstock, New York area with periodic visits to office of ED in Town of Ulster; some meetings and field work throughout the Woodstock area and Ulster County.

Responsibilities

Outreach and Membership/Donor Development (50%)
– Work with the ED and board of directors in planning and executing short- and long-term goals and strategies for outreach and education programming to current and new constituents.
– Organize, coordinate, and attend outreach events throughout the year, including nature walks and hikes at Sloan Gorge Preserve and other WLC properties.
– Help coordinate group visits to WLC properties.
– Work with the ED and board in planning and executing short- and long-term goals and strategies for development and fundraising, including membership, major donor, and business and on-profit cultivation.
– Assist with researching and identifying individual, business, and foundation major gift prospects.
– Prepare and maintain membership and donor development calendar and provide periodic reports on annual outreach and membership goals. Prepare foundation updates and outreach materials for review, as requested.
Most Recent Update: April 2012
– Work with ED and board members to coordinate, write, and prepare two donor mail appeals annually (winter and summer) and prepare and layout two editions of WLC’s Land Lines newsletter (spring and autumn), including related enclosures.
– Help organize donor cultivation gatherings, events, and visits.

Database Management (35%)
– Maintain and manage WLC’s GiftWorks donor database, mailing lists, and other data about development. Prepare reports and other database services as requested by the ED and the board.
– Ensure cross-training with the ED, board members, and other staff on the database system.

Executive Director Assistance (10%)
– Coordinate the receipt and dissemination of committee reports, mailings, refreshments, and record minutes at Board meetings.
– Prepare correspondence for ED, particularly donor letters.
– Prepare materials for new board members prior to orientation.
– Assist ED and Board with special projects and tasks as appropriate.

Volunteer Coordination (5%)
– Design, coordinate, and grow WLC’s volunteer program, including attracting, training, and acknowledging volunteers.
– Ensure all necessary systems are in place to manage, communicate with, and engage volunteers for events and projects.
– Oversee volunteers at WLC events.

Qualifications

Experience in producing written materials, large fundraising mailings, website content management, and database management preferred. Familiarity with Eastern Catskill communities a plus. Own transportation and access to Internet required. WLC will provide training, PC-based computer, and other equipment as needed.

How to Apply:

Please send resume and cover letter or email describing your interest to [email protected] by April 20, 2012.