Development and Operations Coordinator – Eugene, OR
Organization: Cascadia Wildlands
Job Title: Development and Operations Coordinator
Location: Eugene, OR
Hours and Compensation: 20 hrs/ wk, flexible hours, salary commensurate with experience
Benefits: health and vision benefits after 3 months employment
Application Deadline: ASAP
Organization Overview
Cascadia Wildlands is a lean, mean environmental group that protects and restores wild ecosystems. Since our founding in 1998 we have protected millions of acres of wild forests and rivers. We are supported by thousands of community members, progressive businesses, philanthropic foundations, and passionate volunteers. Cascadia Wildlands is a 501(c)(3) nonprofit organization
Description
The Development and Operations Coordinator serves as the initial point of contact and engagement for most of the organization’s development and outreach functions. Core duties of this position include: donor relationship management, communication and outreach, event planning and management, community engagement and marketing, and, to a lesser extent, office management and operations coordination.
Responsibilities
Donor Relationship Management
- Manage and build contact database, maintain records, and create contact lists
- Secure in-kind donations of office/computer equipment, materials, and services
- Process revenues and acknowledge donations
- Oversee all bulk mail correspondence
- Assist with grants administration and tracking
Communications and Outreach
- Institute, implement, and foster organizational branding and graphic standards for print and electronic communications
- Facilitate community and development-oriented website updates, e-mails, and social media posts
- Maintain and build digital media archives
- Event Planning and Management
- Manage logistical aspects of fundraising and community events—particularly the annual auction—including publicizing the event, processing income, reserving venues and equipment, and managing event contacts
- Securing items for annual auction and business sponsorships
- Managing event volunteers
Community Engagement and Marketing
- Provide information and assistance to donors, volunteers, business sponsors, and other partners in the community
- Respond to general inquiries and establish close relationships with key supporters
- Recruit and manage volunteers and interns to assist with office, administrative, and development activities
- Oversee merchandise production and sales
Office Management or Operations Coordination
- Maintain office supply inventories
- Maintain organized hard-copy files
- Administer information systems, including email servers, web hosting, databases, office internet, and computer back-ups
- Manage and renew insurance policies
- Refine and modify systems (technical, communications, etc) as needed for improved efficiency and efficacy
Qualifications
The Development and Operations Coordinator must have excellent organizational, outreach, and interpersonal skills as well as an ability to prioritize tasks.
Required Qualifications*:
Experience
- Experience using modern office and communication systems
- Experience planning, coordinating, and executing large events
- Experience dealing with the public and building successful relationships
- Education
- Minimum two years of college; undergraduate or graduate degree preferred
- Basic understanding of Pacific Northwest ecology and environmental threats
Abilities
- Exceptional communication skills, including efficient, error-free writing abilities and eloquent, compelling verbal communication skills
- Excellent judgment and confidence to make decisions
- Initiative to take on challenges and develop creative, resourceful solutions to problems and obstacles; a positive, can-do attitude
- Ability to work as part of a dynamic, fast-paced team and commitment to support volunteers and fellow staff members
- Efficient Mac computer skills, including fluency in internet research, online payments, email programs (Outlook, Thunderbird, Mail, etc), Word, Excel, Pages, Power Point or Keynote Willingness and ability to travel for trainings and meetings
- Enthusiasm for asking for volunteer help, donations and sponsorships
- Willingness and ability to work at weekend events on occasion
- A valid driver’s license or other reliable mode of transport within the Eugene/Springfield area
Desired Qualifications:
- Experience using design software such as InDesign, designing and updating print and electronic formats
- Experience with database and/or donor management software
- Education in environmental studies, accounting, computer systems, or other applicable field
*Applicants must meet all required qualifications to be considered
Philosophy and values
Cascadia Wildlands is a small, community-based organization that places huge emphasis on the wellbeing of our employees, our relationships with the community, and our role in the greater environmental movement. Candidates must have:
- A passion for wild places, wildlife, and grassroots movements
- Professional etiquette and a high standard of accountability
- An ability to form meaningful relationships with diverse constituencies, especially donors and volunteers
- A commitment to building a movement through cultivating volunteers, creating personal connections with community members, and supporting fellow staff members in their work
- A commitment to minimizing our organization’s environmental footprint
- A commitment to preventing and/or resolving conflicts and communicating openly and honestly
- A positive, solutions-oriented approach to work and a sense of humor
How to Apply
This position is open until filled, but due to high competition and demand, candidates are encouraged to apply as soon as possible. Please follow the application instructions exactly. No phone calls please. We will contact you within one week of your application submission. Thank you for your time and interest!
Email a cover letter, resume, and one-page application (application downloadable at www.cascwild.org) to [email protected] (pdf preferred). Please do not submit any additional material
