Program Coordinator II – Washington DC

Organization: World Resources Institute’s Center for Sustainable Transport

Job Title: Program Coordinator II, Research and Practice

Location: Washington, DC

Hours and Compensation: Full time

Position Dates: 

Application Deadline: 

Posted On: June 22, 2012

Organization Overview

EMBARQ’s Research and Practice program conducts global research and supports project implementation related to integrated transport systems, urban development and climate change. Research & Practice is seeking a Program Coordinator II (PCII) who will play an integral role in helping the group’s projects run smoothly by supporting program directors and staff with administrative coordination and financial oversight. This person will demonstrate leadership by problem solving, reinforcing administrative policies and procedures, conducting relevant financial analysis of projects and exercising judgment to ensure timely operations.

EMBARQ is the World Resources Institute’s Center for Sustainable Transport. The EMBARQ global network catalyzes environmentally and financially sustainable transport solutions to improve quality of life in cities. Since 2002, the network has grown to include five Centers for Sustainable Transport based in Mexico, Brazil, India, Turkey and the Andean Region, which are focused on implementing concrete changes to improve mobility in many of the world’s most important cities, in coordination with a Washington, D.C.-based team of distinguished experts. By focusing on transport, which affects everything from prosperity to pollution, EMBARQ seeks to generate significant social, environmental and economic benefits in the cities and communities where it works.

10 G Street NE, Suite 800, Washington, District of Columbia, 20002, United States

Description

The position reports to Research & Practice’s Senior Associate and is based in Washington, D.C.

Responsibilities

In conjunction with the Senior Associate, the PCII will be responsible for facilitating the management and timely operations of all Research & Practice projects. His/her main areas of responsibility will include:

• 40% Financial Planning & Management
• 40% Contracts Management
• 10% Administrative and Communications Support
• 10% Fundraising Support

Financial Planning & Management:

• Analyzing range of moderately complex variables to evaluate project financial performance
• Creating more complex financial reports to reflect program budget and performance projections
• Tracking and reconciling program expenses and using judgment to ensure their appropriateness versus grant agreements
• Applying judgment in assessing project budget past performance and providing thoughtful insight in the preparation of realistic program budgets
• Developing processes to evaluate efforts, track project performance and donor participation
• Reconciling monthly expenses with budgets
• Maintaining and updating project budgets

Contracts Management:

• Applying judgment in adapting samples to contract requirements to create valid contracts
• Drafting and revising contracts in accordance with specific instructions
• Writing reports containing financial and narrative data
• Managing contract deadlines, approvals and reporting
• Applying internal clerical procedures to route contracts to appropriate staff for approvals
• Cross referencing contracts with vendor payments and other transactions to ensure compliance with terms of agreements
• Evaluating program performance against contract requirements

Administrative and Communications Support:

• Contributing to coordination and planning of EMBARQ’s annual sustainable transport conference
• Supporting development and management of project related web content
• Coordinating online and email outreach for program projects
• Maintaining updated project information in EMBARQ’s online knowledge management database
• Consulting with project directors about program activities and work plan objectives
• Attending project related meetings and giving project overviews
• Liaising with internal staff and stakeholders to problem solve and generate solutions to systematic issues, where necessary.
• Showing initiative in finding solutions and more efficient and effective ways to complete tasks
• Supervising intern and new staff hiring, on-boarding and placement processes

Fundraising Support:

• Drafting proposal outlines, non-standard proposal content and pro forma budgets
• Preparing financial reports summarizing status of grant and donors
• Writing reports containing financial and narrative data
• Entering donor and grant related data into CRM

Qualifications

• High school diploma and 5-6 years of administrative experience OR Bachelor’s degree or Master’s degree plus minimum of 1 year full time work experience
• Excellent written and oral communication skills
• Fluency with Microsoft Office Word, Excel, Outlook and Powerpoint
• Superb attention to detail
• Ability to juggle multiple assignments at once
• Adept problem solver
• Analytical thinker that takes initiative
• Enthusiasm for contributing to group project outcomes
• Ability to learn new software tools quickly

Preferred Qualifications

• Previous project management and/or finance, budgeting or accounting experience
• Fluency with Spanish, Portuguese, and/or Chinese

How to Apply