Program Coordinator, Pathfinder International-

Organization: Pathfinder International

Position Title: Program Coordinator

Location: 9 Galen Street, Suite 217, Watertown, MA, 02472-4501, US

Hours and Compensation: not listed

Application Deadline: not listed

Organization Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, ensure availability of safe abortion services and post-abortion care, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Description

The goal of the Country & Regional Operations Department (CRO) is to   contribute to the fulfillment of Pathfinder’s mission by ensuring that   country programs are implemented effectively and efficiently; that they   achieve the intended impact and level of sustainability; and country programs increase their resource base and expand Pathfinder’s work globally. The Country and Regional Operations Department is composed of three Country Management Teams (CMTs) that each support specific sets of country programs.

The Program Coordinator will work in close coordination with the Program Director and the Program Officers to provide programmatic administrative and support to Pathfinder field offices in various countries as assigned.  The CMT team members in the CRO department function as critical facilitators and advocates among the multi-faceted, and talented teams made of HQ department members and field colleagues.

Responsibilities

• Maintain project and country office files for the country management team. Prepare monthly reporting charts for CMT.
• Coordinate scheduling of regular management meetings for the CMT portfolio including: technical reviews, monthly financial meetings, start up and close outs and periodic check-ins as needed.
• Prepare reports and relevant background materials for meeting participants, be well-versed in using appropriate technology for connection of participants, and generate minutes and action items for the CMT and country office follow up. Update and maintain Pathfinder’s website for the Country Management Team, as well as individual country sites.
• Copyedit and review donor deliverables, including reports, work plans, and presentations.
• Support the production and coordination of communication materials for field offices.
• Prepare country/project specific information to support HQ staff TA trips including as needed: Travel Approval Forms, SOWs, itineraries, expense vouchers, VISA related documents, hotel accommodations, and concurrence.
• Be conversant with Pathfinder’s processes for working with local partners and liaise with the HQ grants manager and the country office in development and monitoring of sub-grants, including preparation of sub-grantee documents (SOWs, budgets, work plans) for circulation. Review sub-grant reports for completeness and follow up with project staff on missing documents.
• Prepare Independent Contract Agreements; collect all pertinent information from contractor (Scope of Work, CV, Bio-Data sheet, W9), circulate agreement for approval and send approval notification and documents to contractor and all relevant offices, modify agreements, facilitate payment to contractors, and coordinate travel.
• Assist with preparation and review of budgets and procurement, including, but not limited to, preparing requisitions, gathering vendor estimates for competitive bids, following due diligence procedures, and producing sole source justifications if needed. Collaborate on specific requests with HQ finance liaison as requested.
• Process post allowance payments for expatriate employees including, travel, school fees, repatriation and housing.
• Prepare bi-annual Board Report project summaries. Assist with preparation of presentations and documents.
• Responsible for communicating deliverable reminders, including reports to donors and HQ, data collection, and project status updates.
• Organize and attend department meetings, retreats, and trainings as requested.
• Coordinate logistics of participant travel arrangements (flights, hotel, per diems, visas, concurrence requests, and letters of support) for international conferences and other meetings, in compliance with Pathfinder’s and donor’s travel policy. Support PD travel itineraries and schedules as needed.
• Supervise interns and other administrative support such as temporary and casual employees.
• Perform other duties and special tasks as assigned.

Qualifications

• Bachelor’s degree (preferably with an emphasis on international work and/or business administration) and at least two years administrative experience.
• At least 6 months international or public health related experience.
• Excellent English language skills.
• Excellent communication   and meeting coordination skills, including experience with Skype and other teleconferencing systems, such as GoTo Meeting, including screen sharing of documents.
• Experience and comfort working with budgets and/or financial systems.
• Excellent writing and copy-editing skills.
• Excellent interpersonal skills and demonstrated ability to interact professionally and diplomatically with culturally diverse staff, clients and consultants.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Must be a self-starter and possess good judgment, flexibility, and patience.
• Identification with the Mission, Vision and Values of Pathfinder International.
• Core competencies that characterize CRO staff members are adaptability, resilience, diplomacy and conscientiousness.
• Demonstrated high proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint. Experience with databases and website content maintenance.
• Strong organizational skills and attention to detail, with ability to take initiative, work independently, and prioritize work flow and deadlines from multiple team members simultaneously.

Preferred Qualifications

• Additional language skills in Spanish or Portuguese, highly desirable.
• Familiarity with reproductive health, family planning or maternal health technical areas a plus.
• Previous grants management experience helpful.
• Demonstrated knowledge and usage of various social media platforms.

How to Apply

To be considered for this position, please apply online at: http:www.pathfinder.org/about-us/careers/employment-opportunities/