Water Program Assistant, Natural Resources Defense Council – California

Responsibilities: Providing administrative support to Director and program as a whole. Administrative support duties include processing invoices and expense reports; tracking grants and budgets; proofreading, formatting, copying, and scanning documents; maintaining paper and electronic filing systems and databases; Scheduling and organizing meetings for staff; coordinating and booking travel; and assisting the receptionist and other program assistants as needed. Additional opportunities include blogging, managing and upgrading websites, drafting and editing reports, and planning and assisting with office events.

Qualifications:

• Bachelor’s degree required
• Two year full-time experience in an administrative position, executive assistant experience preferred
• Must be able to perform, or quickly learn to perform, with accuracy tasks such as proofreading and cite-checking documents; processing and tracking expenses; maintaining calendars and budgets; researching and writing memos; and planning retreats and meetings
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and perform undirected work with meticulous attention to detail
• Excellent written and verbal communication skills
• Superior editing, research and data synthesis skills
• Commitment to accuracy and rigor
• Ability to maintain composure and sense of humor under deadline pressure
• Willingness and flexibility to work overtime
• Ability to maintain confidentiality and work discretely with sensitive information
• High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, spreadsheets, databases, the Internet, and electronic communication
• Interest in environmental issues