Project Coordinator, Mid-Atlantic Regional Council on the Ocean – Virginia or Maryland

Organization: Mid-Atlantic Regional Council on the Ocean

Position Title: Project Coordinator

Location: Richmond, Virginia or Annapolis, Maryland

Dates and compensation: Salary range: $30-50,000 per year for this full-time position, and commensurate with experience. No medical or retirement benefits will be provided, however paid vacation and sick time are provided. Project Coordinator will be a self-employed contractor and is responsible for all taxes. Position is via contract with the Coastal States Stewardship Foundation (CSSF), MARCO’s fiscal agent.

Application Deadline: May 15, 2015

Description: The Mid-Atlantic Regional Council on the Ocean (MARCO) is seeking a full-time Project Coordinator. The successful candidate will exhibit the organizational, communication, and technical skills required to support MARCO and enable it to deliver products and services of value to the five member Mid-Atlantic States – New York, New Jersey, Delaware, Maryland, and Virginia.

The Project Coordinator works on behalf of MARCO and serves at the pleasure of the MARCO Management Board of Directors. This is a one-year contractual position with potential for renewal, pending funds.

Responsibilities: The Project Coordinator will play an integral role in working with the MARCO Management Board and Staff in advancing MARCO’s priorities to address challenges facing the ocean, and engage diverse ocean stakeholders and decision makers in meaningful participation in MARCO’s initiatives. MARCO anticipates that this position will consist of 50% administrative support and 50% project coordination and management. The Project Coordinator will report directly to MARCO’s Assistant Director. The Project Coordinator will:

• Support Management Board calls and meetings, and stakeholder meetings and conferences, by setting up conference calls, taking and distributing notes, ensuring A/V equipment reservation and setup, developing agendas, making meeting packets, securing meeting logistics and travel arrangements (meeting venue, travel, catering, etc.), and processing travel and expense reimbursement requests;
• Conduct research and analyses on a variety of ocean, policy, and planning issues to support the Management Board;
• Assist in preparing reports, grant proposals and budgets, organizing and drafting materials, and tracking and monitoring budgets;
• Maintain relationships with consultants and vendors to help support MARCO’s work, and maintain contact information;
• Support the Executive Director by interacting with stakeholders to solicit feedback, input, and help build MARCO’s relationships;
• Develop organizational systems to track team progress;
• Maintain and update team calendar and website with basic text updates;
• Perform related work as required.

In addition to the administrative tasks described above, the Project Coordinator will support additional MARCO projects depending upon the interests and skills of the applicant. Potential focus areas include: climate change adaptation, marine habitats (specifically submarine canyons), renewable energy, water quality, marine debris and the Mid-Atlantic ocean planning process. Please highlight your interest and relevant experience in one or more of these areas within your cover letter.

Qualifications:

• Excellent written and verbal communication skills;
• Skilled in office procedures, protocols, and standard computer software programs for word processing, spreadsheets, and databases;
• Experienced in meeting and conference planning and support;
• Basic understanding of current and emerging issues in ocean science and policy;
• Skilled in project management, including tracking project progress, timelines, and budgets;
• Experience with maintaining financial controls and financial records;
• Ability to work with confidential information;
• Strong personal initiative, problem solving skills, creativity, and ability to work independently and as a member of a team; and
• Collaborative, flexible, and self-directed work style.

Experience One or more years of experience in a program support role.

How to Apply: To apply, please send your resume, three references, a writing sample (not to exceed three pages) and a cover letter summarizing your experience and why you are interested in this position via email to: Kimberly Barber, MARCO Program Assistant, [email protected]. Applications are due by Friday, May 15; however, the posting will remain open until filled.