Bard College

Administrative Assistant

Apply Here: https://apply.interfolio.com/164870

Bard College seeks a full-time Administrative Assistant in the Office of Development. This position is responsible for managing administrative support for a busy office and reports directly to the Senior Director of Development. This is a year-round, on-site position.

About Bard: Bard College’s main campus is in Annandale-on-Hudson, N.Y., with 1,900 undergraduate students; the College also includes multiple graduate programs. The 1,000-acre campus sits along the Hudson River and offers the Fisher Performing Arts Center, and Hessel Museum of Art, and is the home of the Bard Prison Initiative, the largest college-degree-granting prison education program in the U.S. The Bard Network also includes several Bard High School Early Colleges across the country as well as international campuses and partnerships. The Bard Network is complex and demonstrates Bard’s priorities well in addition to the College’s emphasis on civic engagement. Bard College is a private institution working in the public interest. Bard faculty and staff lead their students by example, building upon the existing network of boundary-breaking programs focused on rethinking who can and should be included in a liberal arts education. 

Duties

• Serves as Administrative Assistant to the Senior Staff of the Office of Development, setting appointments, managing travel arrangements, taking meeting notes, tracking department budget, and submitting expenses
• Responsible for greeting visitors to the Anne Cox Chambers Alumni/ae Center and maintaining the front desk phone and reception desk coverage
• Drafts letters and communications on behalf of the Vice President of Development and Senior Director of Development as directed
• Provides project support for Development events as assigned, including but not limited to Reunion/Commencement (Memorial Day weekend), Family Alumni/ae Weekend (End of October) and the annual Holiday Party (Early Dec)
• Serves as a data integrity steward, preforming routine record updates and other administrative activities to maintain data quality and constituent files in the Bard’s Slate development database
• Supervises work-study students (2-3) and manages student timesheets
• Is back-up for Executive Assistant to Vice President of Development
• Coordinates development staff meeting notes/slides/presentations
• Other duties as assigned by supervisor

Required Qualifications

• Ability to work in a fast-paced setting with acute attention to detail
• Ability to manage multiple projects independently
• Proven ability to work with sensitive and confidential information
• Excellent computer skills including Word, Excel, G-Suite
• CRM experience (e.g. Salesforce, Blackbaud, Workday, Slate, or other) or proven ability to proactively learn and use new technologies
• Available to work some weekend and evening hours throughout the year
• Available to work for major Bard events as needed, Arrival Day (Aug), Family and Alumni/ae Weekend (Oct), Bard Holiday Party (Dec), and Commencement (May)
• Must be able to build relationships with and support an alumnx and student body that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, gender identity, nationality, sexual orientation, and religion

Preferred Qualifications

• Familiarity with web technologies, HTML, CSS, Java
• Willingness to learn technology and software procedures

Physical Requirements

• Must be able to sit for extended periods of time and work in a standard office environment

Application Instructions
To apply, please submit a cover letter, resume, and three professional references to Interfolio at https://apply.interfolio.com/164870.

Compensation: $24-$26/hour
This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Benefits Overview
We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit https://www.bard.edu/humanresources/benefits/.

Equal Employment Opportunity Statement
Bard College is an equal opportunity employer and we welcome applications from those who contribute to our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information.

Bard is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

AA/EOE