Documentation

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Best Practices for Securing Public Zoom Meetings

Options for settings and on the toolbar when securing a public Zoom meeting.
 

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Automatic Live Transcription In Zoom

Automatic live transcription is now available in Zoom. Find out how to turn it on and improve its accuracy.
 

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Introduction to Zoom

Get a basic understanding of logging in to Zoom, using the toolbar and managing your attendees.

 

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Using the Bard Zoom Portal

The Bard Zoom portal is another way to access Zoom settings, set up and joint meetings and create a meetings on the fly.

 

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Installing the Zoom Desktop Application

The Zoom desktop application is an application that can be downloaded and installed from the Zoom website. It enables you to schedule and join new meetings, and be notified of any upcoming meetings.

 

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Creating a Calendar Invite for a Zoom Meeting

When you schedule a Zoom meeting, you have the option of saving it as a calendar event in Google Calendar. You can then invite people to the event which then puts the event on yours and their calendar. The invite email can also be used to retrieve the Zoom login when the meeting occurs.

 

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Sharing Your Screen in Zoom

You and your attendees can share computer screens in Zoom and use the included annotation tools. There is also a whiteboard available.

 

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Using the Whiteboard in Zoom

There is an available whiteboard in Zoom with annotation tools. The annotation tools can also be used without the whiteboard.

 

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Using Breakout Rooms in Zoom

Breakout rooms are a way to allow attendees to go into separate, private rooms to engage in discussion or work on separate projects. They are then returned to the main Zoom meeting. These are managed by the meeting Host.

 

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Creating a Poll in Zoom

You can create and use a poll in Zoom to to ask single answer or multiple choice questions to your attendees. The answers are shown in real time and you can save the results in a report.

 

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Hosts and Co-hosts in Zoom

Hosts can give hosting or co-hosting duties to other attendees in a meeting. These roles have different capabilities. This document explains how to assign different roles to attendees.

 

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Record a Presentation in Zoom

You can record and save a Zoom meeting to your computer or to the Zoom cloud. There are some caveats to this process though. Meetings saved to the Zoom cloud can be linked to for your attendees, but these meetings are only saved for 60 days. This document explains how to handle different versions of the recording.

 

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Bard IT Tips for Home Internet

Tips if you're having issues with your home internet.

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Signing up for Office 365 with a Bard Email Address

Directions for signing up to Office 365.

 

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Play, Share or Download a Recording in Google Drive

Google Meet automatically saves a recorded meeting to Google Drive. 

 

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Ways to Join or Create a Google Meet Meeting

Google Meet is an alternative to Zoom videoconferencing. It is located in G Suite.

 

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Schedule a Video Meeting Event from Google Calendar

You can easily schedule a Google Meet using Google Calendar, which will provide all link details for you and anyone you invite.

 

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Create a Contact List in Bard Gmail

If you are using Google Calendar to invite attendees to a Google Meet, you can create a contact list to save and use anytime.

 

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Creating and Recording a Google Meet Video Recording

You can record a Google Meet meeting and have it saved directly to your Google Drive.

 

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Share your Screen or Window During a Video Presentation

You and your attendees can share computer screens during a presentation. 

 

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Set up a Meet Video in Classroom

If you're using Google Classroom, you can now set up a Meet video directly in Classroom.